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Erica Dunn
by Sean Barford
Published: February 1, 2024 (4 weeks ago)

Full Time Office Manager – 1 Year Maternity Leave

(Possibility of Extension)

 

Join our team!

 

Clarity Psychology is a psychology practice that is committed to offering high-quality care to clients in Edmonton and the surrounding communities.  Clarity Psychology specializes in both counselling and psychological assessment services. (www.claritypsychology.ca

 

We are looking for a Full Time Office Manager (1 year maternity leave) to oversee the daily operations of our clinic.  The Office Manager is responsible for handling all client inquiries and referrals, scheduling, bookkeeping, invoicing, supply ordering and distributing, and social media.  Additionally, the Office Manager can assist with some clinical tasks, including technical writing and researching.  We are searching for a candidate with exceptional organizational, time management, and interpersonal skills

 

Closing Date: February 16, 2024, 4:30 PM

Start Date: April 1, Negotiable

Salary Range: $20-24/hour; based on experience

Hours: M-F, 8:00 AM – 4:30 PM 

 

Why Clarity?:

  • We are a busy, well-established clinic that puts the wellbeing of our team and clients first 
  • Our clinic offers a comfortable and serene environment, with natural light and all the appropriate amenities to do your job successfully and easily 
  • We are an environment that promotes autonomy, respect, and open communication between our administrators and clinicians 
  • We offer fair wages, illness days, vacation allotment

 

Job Responsibilities/Focus:

  • Responding to phone, internet chat, and email inquiries from potential clients seeking counselling and psychological assessment services 
  • Managing client appointment bookings and rescheduling 
  • Coordinating contracted psychological assessments with other stakeholders (e.g., schools; government agencies), including scheduling, paperwork completion, invoicing, and essential communication
  • Managing an electronic record management system (JANE) and keeping client files up to date
  • Tracking, ordering, and stocking all clinic supplies 
  • Invoicing clients and stakeholders, processing payments, monthly reconciliation
  • Completing direct deposit payroll processing for contractors 
  • Assisting with technical psychological assessment report writing and general research (e.g., literature searches)
  • Overseeing Facebook and Instagram social media campaigns 

 

Required Qualifications:

  • High school diploma
  • Current Criminal Record Check with Vulnerable Sector Check
  • Minimum of two years experience in office administration

 

Recommended Qualifications:

  • Diploma in office administration and/or undergraduate degree in psychology or a social science field
  • Proficiency in MS Word, DocuSign, MS Excel, Adobe, Quickbooks, Jane, GSuite 

 

Essential Attributes:

  • Detail-oriented, organized, efficient, strong work ethic and time management abilities
  • Excellent interpersonal skills
  • Strong verbal and email communication skills
  • Accepts direction and works well in a team environment
  • Can work independently with minimal supervision
  • Strong writing and computer skills
  • Knowledge of psychological services 

 

Job Type:

  • One year contract expiring May 15, 2025 with the possibility of extension. 

 

To apply for this position, please submit your resume and cover letter to Dr. Sean Barford, R.Psych., Director at admin@claritypsychology.ca 

 

Clarity Psychology thanks you for your interest in applying for this position. Only those candidates selected for further consideration will be contacted.

 

A copy of this advertisement can be found here.