Contact References

Graduate programs usually require two to three reference letters: two academic and one professional. However, each program may have different requirements, so be sure to check the specifics of the program. In general, you will need two reference letters from professors who are familiar with your academic work. These should be professors you’ve taken courses with, where you were actively engaged and had multiple interactions, or who supervised your honours thesis or independent study. These references should speak to your academic potential for pursuing graduate studies. Additionally, you’ll need one reference letter from someone who can speak to your interpersonal, relationship-building, or helping skills. This could be a volunteer coordinator, supervisor, or employer who has overseen your work.

When requesting these letters, it is crucial to give your referees at least one month’s notice—ideally, more. This allows them time to reflect on your strengths and write a thoughtful and detailed reference. The earlier you ask, the better.

Securing a standout reference letter is all about clear communication and thoughtful preparation. First, don’t be shy—ask potential referees if they feel comfortable writing a positive letter for you. It is important that they can speak to your strengths with enthusiasm. Once you’ve found someone who is on board, make it easy for them by sending over relevant materials like your CV, transcripts, research proposals, or grad school letters of intent. The more they have to work with, the better they can craft a letter that highlights your abilities. To further strengthen your connection, arrange a personal meeting to discuss your goals and answer any questions they might have. This is a great opportunity to give them a complete picture of what you’re aiming for in the long-term. And remember, deadlines can sneak up—give them a polite reminder about a week or more before the submission date to keep everything on track. After the letter is submitted, always thank your referee for their time, regardless of whether you are successful. Their support is invaluable, and showing appreciation goes a long way.

A strong reference letter addresses several key aspects. It offers a general evaluation of your abilities, such as your capacity for research or teaching. It also highlights the referee’s knowledge of you—how long they have known you and in what context. Communication skills are another important area, particularly your writing abilities and overall communication style. Finally, the letter should touch on your specific achievements, showcasing any notable academic or professional successes. To ensure these points shine through, it is vital that you and your referee have worked closely together. The stronger your working relationship, the more impactful and genuine your reference letter will be. Most programs in Alberta will reach out to your supervisor directly via email with a link to submit their letter and/or answer questions about the applicant. Be aware that some application forms will not submit the reference request until you have completed the other elements of your application so plan accordingly. It is best to provide your references with as much time as possible to complete their references.